Detailed Roles and Responsibilities

Club Officers

Commodore - Flag Officer

• Provides and encourages leadership for all club activities
• Chairs the monthly General Committee meetings
• Represents the club at Official functions
• Ensures that the club is run according to its Rules and Constitution
• Reports to the Club Trustees on a regular basis
• Chairs, and provides a report at the AGM

Vice Commodore - Flag Officer

• Chairs the monthly Sailing Committee meetings
• Represents the club at Official functions in the absence of the Commodore
• Provides and encourages leadership in the club's sailing activities
• Attends the General Committee meetings providing a report on sailing issues
• Provides a report to the AGM
• Ensure all sailing is run according to the Sailing Rules
• Oversees the production of the Sailing Programme

Rear Commodore - Flag Officer

• Chairs the House Committee at their monthly meetings
• Represents the Club at Official functions when both the Commodore and Vice Commodore are absent
• Attends the General Committee meetings providing a report on House issues
• Provides a report to the AGM
• Has overall responsibility for the Club premises, cleaning and decoration
• Arranges and oversees the social activities of the club
• Oversees the running of the bar
• Acts as the point of contact for use of the club facilities and car park bookings, and manages the club booking diary

Honorary Secretary

• Is the point of contact for Club correspondence from outside agencies
• Sends official correspondence on behalf of the Club
• Attends the General Committee meetings providing a report
• Produces the agenda for the General Committee meetings
• Takes and distributes minutes of the General Committee meetings
• Sends out notices of the AGM and EGMs to Club members
• Produces the agenda for the AGM
• Takes minutes of the AGM
• Has overall responsibility for membership matters
• Ensures that any disciplinary processes are conducted within the club's rules
• Commissions updates to the Club's Policy Statements and Procedures for General Committee approval

Honorary Treasurer

• Maintains all club accounts to an auditable standard
• Arranges payment of invoices within time
• Raises invoices as required and ensures receipt of payment
• Banks payments received by the club
• Reconciles the bank account with the accounts on a monthly basis
• Monitors the state of club accounts
• Presents a monthly report at General Committee meetings
• Raises concerns at General Committee meetings
• Presents the annual accounts at the AGM
• Makes recommendations on subscription rates to the AGM

Key Club Roles

Sailing Secretary

• Reports directly to the Vice Commodore
• Produces the Sailing Programme for the Club sailing activities
• Attends monthly Sailing Committee meetings
• Produces the agenda for Sailing Committee meetings
• Attends RUG meetings and acts as the club's liaison with other river clubs
• Arranges trophies for the Annual Prize-Giving
• Advertises Open Meetings
• Arranges trophies for Open Meetings
• Ensures that Officer of The Day and safety boat duties are covered
• Acts as the point of contact for other sailing clubs on sailing issues
• Maintains results of all club and Open meeting racing
• Publishes results of racing on the Club website

Membership Secretary

• Reports directly to the Honorary Secretary
• Informs the Honorary Secretary of any applications for new members
• Distributes membership and berthing renewal notices
• Receives membership subscriptions and liaises with the Honorary Treasurer to ensure accounts match membership records
• Maintains accurate and up to date membership and contact records for members and non-members in the club's administration system(s)

Bar Secretary

• Reports directly to the Rear Commodore
• Manages the running of the bar
• Maintains sufficient stock levels
• Maintains hygiene standards within the bar and its equipment
• In conjunction with the Honorary Treasurer, ensures that bar receipts and bar payments are properly accounted for
• Manages the hire and payment of bar staff

House Committee

The Rear Commodore will appoint members of the Club to fill some roles as required. Such roles may include:

• House Secretary – to manage the maintenance and repair of club infrastructure
• Catering Secretary – to manage the catering arrangements for regular club meetings and other social occasions, e.g. Tuesday Suppers, Club Events, Parties, etc.
• Social Secretary – to manage the Clubs major social activities, e.g. booking of entertainment etc.

Harbourmaster

• Reports directly to the Vice Commodore
• Organises and manages the storage of boats in the sailing shed and outside mooring allocations
• Liaises with the Membership Secretary on unpaid berthing fees, new additions, etc.
• Maintains sailing shed and its equipment to required standards
• Leads the annual audit of the sailing shed lifting gear
• Attends monthly Sailing Committee Meetings

Coxswain/Bosun (2 roles – power and sail)

• Reports directly to the Vice Commodore
• Responsible for the safety, maintenance and correct operation of the club power/sailing boats to the required standard
• Attends monthly Sailing Committee meetings
• Maintains stocks of fuel, and spares to the recommended and necessary levels

Welfare Officer

• Reports directly to the Commodore
• Responsible for supporting the well-being of young and vulnerable members and acts as an interface between those members and Club Officers
• Liaises with external authorities when necessary
• Recommends changes to welfare policy as required

Social Media Secretary

• Reports to the Sailing Secretary
• Responsible for maintaining the appropriate public image of the club on Social Media channels (e.g. Facebook, Twitter, Google+)
• Posting of activity based posts promoting club activities, sailing and land based activities on a regular basis and liaising appropriately with members of the public through said channels

Merlin/Handicap Captain

• Leads the Merlin and Handicap classes actively engaging and communicating with all participants
• Promotes and encourages the classes, it's owners, helms and crew
• Arranges events, such as training, ad-hoc and publicised home and away club meets, etc.
• Bringing in new members
• Regulation of the Merlin/Handicap class
• Attend monthly Sailing Committee meetings

Rater Captain

• Leads the Rater class actively engaging and communicating with all participants
• Promotes and encourages the class, it's owners, helms and crew
• Arranges events, such as training, ad-hoc and publicised home and away club meets, etc.
• Bringing in new members
• Regulation of the Rater class
• Attend monthly Sailing Committee meetings

General Committee Member

• To act as a trusted advisor to the club
• Attend monthly General Committee meetings
• To actively engage with the club membership
• To be actively engaged and to participate in club activities
• To lead club initiatives at the Flag Officer's discretion

Last updated 13:03 on 20 May 2020