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Home / About / Club Management / Detailed Roles and Responsibilities
Home / About / Club Management / Detailed Roles and Responsibilities

Detailed Roles and Responsibilities

Club Officers

Commodore - Flag Officer

  • Provides and encourages leadership for all club activities
  • Chairs the monthly General Committee meetings
  • Represents the club at Official functions
  • Ensures that the club is run according to its Rules and Constitution
  • Reports to the Club Trustees on a regular basis
  • Chairs, and provides a report at the AGM

Vice Commodore - Flag Officer

  • Chairs the monthly Sailing Committee meetings
  • Represents the club at Official functions in the absence of the Commodore
  • Provides and encourages leadership in the club's sailing activities
  • Attends the General Committee meetings providing a report on sailing issues
  • Provides a report to the AGM
  • Ensure all sailing is run according to the Sailing Rules
  • Oversees the production of the Sailing Programme

Rear Commodore - Flag Officer

  • Chairs the House Committee at their monthly meetings
  • Represents the Club at Official functions when both the Commodore and Vice Commodore are absent
  • Attends the General Committee meetings providing a report on House issues
  • Provides a report to the AGM
  • Has overall responsibility for the Club premises, cleaning and decoration
  • Arranges and oversees the social activities of the club
  • Oversees the running of the bar
  • Acts as the point of contact for use of the club facilities and car park bookings, and manages the club booking diary

Honorary Secretary

  • Is the point of contact for Club correspondence from outside agencies
  • Sends official correspondence on behalf of the Club
  • Attends the General Committee meetings providing a report
  • Produces the agenda for the General Committee meetings
  • Takes and distributes minutes of the General Committee meetings
  • Sends out notices of the AGM and EGMs to Club members
  • Produces the agenda for the AGM
  • Takes minutes of the AGM
  • Has overall responsibility for membership matters
  • Ensures that any disciplinary processes are conducted within the club's rules
  • Commissions updates to the Club's Policy Statements and Procedures for General Committee approval

Honorary Treasurer

  • Maintains all club accounts to an auditable standard
  • Arranges payment of invoices within time
  • Raises invoices as required and ensures receipt of payment
  • Banks payments received by the club
  • Reconciles the bank account with the accounts on a monthly basis
  • Monitors the state of club accounts
  • Presents a monthly report at General Committee meetings
  • Raises concerns at General Committee meetings
  • Presents the annual accounts at the AGM
  • Makes recommendations on subscription rates to the AGM

Key Club Roles

Sailing Secretary

  • Reports directly to the Vice Commodore
  • Produces the Sailing Programme for the Club sailing activities
  • Attends monthly Sailing Committee meetings
  • Produces the agenda for Sailing Committee meetings
  • Attends RUG meetings and acts as the club's liaison with other river clubs
  • Arranges trophies for the Annual Prize-Giving
  • Advertises Open Meetings
  • Arranges trophies for Open Meetings
  • Ensures that Officer of The Day and safety boat duties are covered
  • Acts as the point of contact for other sailing clubs on sailing issues
  • Maintains results of all club and Open meeting racing
  • Publishes results of racing on the Club website

Membership Secretary

  • Reports directly to the Honorary Secretary
  • Informs the Honorary Secretary of any applications for new members
  • Distributes membership and berthing renewal notices
  • Receives membership subscriptions and liaises with the Honorary Treasurer to ensure accounts match membership records
  • Maintains accurate and up to date membership and contact records for members and non-members in the club's administration system(s)

Bar Secretary

  • Reports directly to the Rear Commodore
  • Manages the running of the bar
  • Maintains sufficient stock levels
  • Maintains hygiene standards within the bar and its equipment
  • In conjunction with the Honorary Treasurer, ensures that bar receipts and bar payments are properly accounted for
  • Manages the hire and payment of bar staff

House Committee

The Rear Commodore will appoint members of the Club to fill some roles as required. Such roles may include:

  • House Secretary – to manage the maintenance and repair of club infrastructure
  • Catering Secretary – to manage the catering arrangements for regular club meetings and other social occasions, e.g. Tuesday Suppers, Club Events, Parties, etc.
  • Social Secretary – to manage the Clubs major social activities, e.g. booking of entertainment etc.

Harbourmaster

  • Reports directly to the Vice Commodore
  • Organises and manages the storage of boats in the sailing shed and outside mooring allocations
  • Liaises with the Membership Secretary on unpaid berthing fees, new additions, etc.
  • Maintains sailing shed and its equipment to required standards
  • Leads the annual audit of the sailing shed lifting gear
  • Attends monthly Sailing Committee Meetings

Coxswain/Bosun (2 roles – power and sail)

  • Reports directly to the Vice Commodore
  • Responsible for the safety, maintenance and correct operation of the club power/sailing boats to the required standard
  • Attends monthly Sailing Committee meetings
  • Maintains stocks of fuel, and spares to the recommended and necessary levels

Welfare Officer

  • Reports directly to the Commodore
  • Responsible for supporting the well-being of young and vulnerable members and acts as an interface between those members and Club Officers
  • Liaises with external authorities when necessary
  • Recommends changes to welfare policy as required

Social Media Secretary

  • Reports to the Sailing Secretary
  • Responsible for maintaining the appropriate public image of the club on Social Media channels (e.g. Facebook, Twitter, Google+)
  • Posting of activity based posts promoting club activities, sailing and land based activities on a regular basis and liaising appropriately with members of the public through said channels

Merlin/Handicap Captain

  • Leads the Merlin and Handicap classes actively engaging and communicating with all participants
  • Promotes and encourages the classes, it's owners, helms and crew
  • Arranges events, such as training, ad-hoc and publicised home and away club meets, etc.
  • Bringing in new members
  • Regulation of the Merlin/Handicap class
  • Attend monthly Sailing Committee meetings

Rater Captain

  • Leads the Rater class actively engaging and communicating with all participants
  • Promotes and encourages the class, it's owners, helms and crew
  • Arranges events, such as training, ad-hoc and publicised home and away club meets, etc.
  • Bringing in new members
  • Regulation of the Rater class
  • Attend monthly Sailing Committee meetings

General Committee Member

  • To act as a trusted advisor to the club
  • Attend monthly General Committee meetings
  • To actively engage with the club membership
  • To be actively engaged and to participate in club activities
  • To lead club initiatives at the Flag Officer's discretion

Last updated 19:06 on 20 July 2017

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